MailMerge Pro Desktop is a powerful offline tool for generating personalized PDF documents and matching email messages from templates and Excel data.
Everything runs 100% locally on your device — no cloud processing, no data upload, fully GDPR-safe.

Perfect for workflows where you need to create dozens or hundreds of documents and emails in one batch.

🔥 Key Features

📄 Bulk PDF Generation

• Create hundreds of PDFs from Excel in seconds
• Use simple placeholders like {{ Name }}, {{ Email }}, {{ OrderID }}
• Full support for HTML, CSS, UTF-8 and European diacritics

📧 Bulk Email Message Generator (Killer Feature)

• Automatically generates personalized email messages for each row in Excel
• Each email is exported as a separate .eml file with the correct PDF attached
• Emails are zipped into one folder — simply extract, select all, and:
  • Open in Outlook, or
  • Open in Thunderbird
• Press Send All and you're done
• No email server needed — everything stays offline

🔒 100% Offline & Secure

• No external servers
• No cloud rendering
• Ideal for sensitive or personal data (perfect GDPR compliance)

⚙️ Additional Highlights

• Clean desktop interface (CustomTkinter GUI)
• HTML → PDF with wkhtmltopdf backend
• Instant rendering
• Easy integration with your own templates
• Works for all major European languages

🎯 Perfect For

• Schools (certificates + ready email notifications)
• Companies (contracts, salary letters, confirmations)
• HR departments (employment documents + personalized emails)
• E-commerce (order PDFs + follow-up emails)
• Administrations and institutions (official letters + email distribution)
• Freelancers and virtual assistants
• Anyone who needs mass document + mass email workflows offline

🧩 How It Works

1. Create an Excel file with columns like Name, Email, Date, etc.
2. Add the same placeholders into the HTML template.
3. Select the template and data file inside the app.
4. Click Generate PDF + Emails.
5. The tool outputs:
   • A folder of PDFs
   • A ZIP with all .eml files (each with its PDF)
6. Open the ZIP in Outlook/Thunderbird → Send All

Zero manual work. Zero copy-pasting.

📦 Included in the Package

• MailMerge Pro Desktop (.exe)
• 2 sample templates (PDF + Email versions)
• Quick usage guide (PDF)

🔒 Privacy & Security

Your data never leaves your device.
No cloud, no logs, no external API calls.
Fully safe for personal and sensitive information.

🚀 Save Hours Every Week

Automate document creation and email preparation in one click.
Perfect for businesses, schools, HR teams, and anyone who values time.